Microsoft Teams

Controls & Settings guide

Microsoft Teams can be used for friends and families for everyday life such as making audio or video calls of up to 24 hours with up to 250 people. Please note, Teams for personal use is only a preview version.

Microsoft teams logo

What do I need?

Microsoft Teams app and a Microsoft account (email address and password)

Restrictions you can apply

icon Calls & Texts
icon Chatting
icon Downloading file sharing
icon Location sharing
icon Privacy
icon Sharing location
icon Social networking

Step by Step instructions


Get started

You can download the app for iOS or Android devices or you can use the web and desktop version. If you already have the app, you can app an existing email address from the Settings menu.

Step 1 – Log in or sign up with your personal account email
Step 2 – Follow the instructions to get started. You’ll be able to choose your name for Teams or if you want to sync your contacts


How to create a group chat

To start a group chat with your friends and family:

Step 1 – Tap the Chat icon, then tap the “New Chat” icon located in the top-right-hand corner
Step 2 – Tap “New group chat”
Step 3 – Take or add a photo, type a “Group chat name”, then tap “Next”
Step 4 – In the To: line, type the phone numbers, email addresses or names of those you want to include in this group
Step 5 – Type a message and send it to finish creating your new group

To customise your group chat:

Step 1 – Tap your group chat name to open Chat details, where you can
Step 2 – Add or update the photo for your group chat
Step 3 – Edit your group name
Step 4 – Switch Mute chat on or off
Step 5 – Switch Allow join via link on or off
Step 6 – Share the link to join the chat
Step 7 – Add people to the chat
Step 8 – View a list of Participants then leave the chat


Where to manage notifications

These settings include how, when, and where your notifications appear, custom settings for channels and chat, appearance and sounds, and turning off specific messages, etc.

To customise your notifications:

Step 1 – Tap the menu which is located in the top-left-hand corner
Step 2 – Tap “Settings”
Step 3 – Tap “Notifications” and choose the settings relevant to you

If someone isn’t already on Teams, they will receive an invite to join Teams and join this group.


How to invite friends and family

Step 1 – Tap the menu which is located in the top-left-hand corner
Tip: On desktop, you can simply click Invite Friends at the bottom of the Chat tab.
Step 2 – Tap “Invite friends”
Step 3 – Select the method you want to use to share the link

From a chat:

Step 1 – Tap the “Chat” tab
Step 2 – Tap “New chat”
Step 3 – Enter the name of someone in your address book, the phone number of someone you know, or an email address of someone you know
Step 4 – Tap “Send Invite”; the link will be sent to that person


Where to manage location

With Teams for your personal life, you can share your location with your friends and family.

To share your location:

Step 1 – Tap the chat where you want to share your location
Step 2 – Tap the plus icon in the bottom left-hand corner then tap “Location”, tap “Allow Access”
Step 3 – Tap “Share” your live location or Suggested places, then select the duration you want to share either from 30 minutes, 1 day or Always on

Your location will show in the chat for the duration you’ve chosen.

To stop sharing your location:

Step 1 – From within the chat, go to the chat you’re sharing
Step 2 – Tap the plus icon then tap “Location”
Step 3 – Tap “Stop Sharing”


Set up Safe

In Safe, you can store your valuable and sensitive information across any of your devices.

To set up Safe:

Step 1 – Tap the menu which is located in the top-left-hand corner
Step 2 – Tap “Settings” and tap “Safe”

If you want to manage your own master key, select the Opt out of saving my recovery information on my Microsoft account checkbox. If you want Microsoft to manage your master key, leave the box unchecked.

Keep your master key safe

Step 1 – Tap “Get Started”
Step 2 – If you selected to manage your own master key, record your master key and keep it in a secure location. You will need this key to gain access to all of your encrypted data
Step 3 – You can tap and hold and select “Copy” to copy your master key to your device clipboard
Step 4 – You can also tap the “Share Teams iOS” share icon to share your master key